ATX is a management consulting firm providing business process improvement and technology advisory services to high-growth business. As ATX expands, we are looking to hire a qualified Office Manager to join our organization. The Office Manager will wear many hats. A key responsibility will be administratively supporting the executive team. This position will be based in the ATX office located in Biddeford, Maine.
The ideal candidate will thrive in an entrepreneurial setting working on many projects simultaneously. Candidate must be well organized. Candidate should have a strong attention to detail, experience in handling a wide range of administrative and executive support related tasks, and the ability to work independently with little or no supervision. Must enjoy the challenges of supporting a team with a combination of hybrid office workers and telecommuters across multiple states in New England.
Responsibilities
Office Management:
- Point person for maintenance, mailing, supplies, office visitors, and errands
- Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors and service providers
- Assist with user accounts, License Management, Office Key Fobs
- Day to day coordination of office schedule, food orders, etc
- Oversee adherence to office policies and procedures and help define standards
- Ensure security, integrity and confidentiality of data
- Ensure documents are filed appropriately
- Help to preserve a safe and secure working environment
Executive Support:
- Support human resources related activities including employee onboarding
- Sales operations support including assistance with proposals, client presentation documents, and management of CRM data
- Capture notes and action items during team and client meetings
- Organize and schedule meetings and appointments
- Coordinate travel as necessary
- Participate actively in the planning and execution of company events
- Support bookkeeping activities including expense reports, customer billing, vendor bills, time reporting, payroll, and bank deposits
- Prepare operational reports for executive team
- Responsible for creating PowerPoint slides
- Gift purchasing and coordination
Desired Experience:
- Prior office management, administrative or assistant experience
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Basic understanding of office management responsibilities, systems and procedures including accounting processes, clerical practices, and human resources management
Compensation:
Competitive salary commensurate with experience. Supportive but high performing work environment. Competitive benefits package available. Work / Life balance
How to Apply:
Please send your resume and cover letter to Maureen DiGiovanni at hr@atxadvisory.com
